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Intermediate Administrative Assistant – Career Path Banner

Intermediate Administrative Assistant

Location: Edmonton (In-office/Hybrid)

Job Type: Contract - March, 2026 – December 31, 2026, with potential for extension

Job ID: CR2809032026

Posting Date: March 09, 2026

Closing Date: March 25, 2026

About Value First Staffing Solutions Inc.

Value First Staffing Solutions Inc. is an Alberta-based employment agency delivering value-driven workforce solutions across the province, with strong public sector and enterprise delivery focus.

Our mission is to connect skilled professionals with leading employers through staffing services that reduce risk, enhance retention, and strengthen communities.

The Opportunity

Value First Staffing Solutions Inc. is seeking a dedicated and efficient Intermediate Administrative Assistant to join our Public Sector client’s executive support team in Edmonton. This role is designed for a professional who excels in high-pressure environments and can provide seamless administrative support to the Executive Director and the broader branch.

You will be the operational heartbeat of the office, managing essential documentation, coordinating executive priorities, and ensuring the branch maintains a high standard of accuracy and confidentiality.

Key Responsibilities

In this intermediate-level role, you will balance executive support with general office administration:

  • Executive Coordination: Providing direct administrative support to the Executive Director, including managing complex calendars and prioritizing urgent tasks.
  • Document Management: Preparing, formatting, and proofreading professional correspondence, reports, and briefing materials.
  • Office Operations: Managing the flow of information within the branch, ensuring accuracy and strict adherence to confidentiality protocols.
  • Collaboration: Interacting professionally with internal staff and external stakeholders to facilitate branch objectives.
  • Technical Tasks: Utilizing the Microsoft Office Suite to manage data, track tasks, and produce high-quality administrative deliverables.

Required Qualifications

  • Education: High School Diploma or GED.
  • Location: Candidates must be currently present in Edmonton to be considered.
  • Technical Experience:
    • 1 year of professional experience using Microsoft Office Suite tools (Word, Excel, Outlook).
    • 1 year of relevant experience in an administrative support role.
    • 1 year of specific experience supporting an Executive Director or equivalent senior leader.
  • Soft Skills (Mandatory):
    • Clear verbal and written communication skills with a professional demeanor.
    • Proven ability to maintain a high degree of accuracy while working at a fast pace.
    • Demonstrated ability to maintain strict confidentiality regarding sensitive information.

Preferred Skills (Nice to Have)

  • Education: Relevant post-secondary education in Office Administration.
  • Public Sector Experience: Experience working within a government environment.

Working Conditions & Requirements

  • Location: Based in Edmonton.
  • Work Schedule: Full-time (36.25 hours per week)
  • Security Clearance: A successful criminal record check is mandatory prior to commencement.
  • Mandatory Training: Upon hire, completion of courses in FOIP (Privacy), Cybersecurity, and Workplace Respect is required.

Application Instructions

To be considered for this role, your application must follow these specific requirements:

  • Strict Resume Format: Every job or project entry must clearly state the duration in the format MMM/YYYY to MMM/YYYY.
  • Experience Substantiation: All required experience (MS Office, Executive Support, etc.) must be explicitly described under the specific job entry where it was performed. Simply listing the skill is not sufficient.
  • References: Provide three (3) professional references (most recent first) for whom similar work has been performed.

Example:

Administrative Assistant | Executive Branch Jan 2024 – Dec 2025
Provided primary administrative support to the Executive Director. Managed complex Outlook calendars, formatted monthly branch reports using Word and Excel, and handled sensitive correspondence with strict confidentiality...

If you meet the requirements and can clearly demonstrate your administrative and executive support experience in your resume, we invite you to apply today.

Apply Now

Value First Staffing Solutions Inc. is an equal opportunity employer committed to diversity and inclusion. We thank all applicants for their interest; however, only those selected for an interview will be contacted.